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It’s extremely likely that the default settings of BlueNote Communicator aren’t all appropriate for your practice, and that you’ll want to change many of them as soon as you’ve figured out how the software works and what it can do for you.
illustration for accessing the System Wide Changes module
Do you need Lights to call doctors to treatment rooms? Maybe a few Lights to announce patient arrivals? What about specific tasks? Do those need lights as well? Think about all the needs you have for staff members who move around your office frequently, and then you can begin designing your customized light panel.
BlueNote Communicator is a software-based paging system designed to let you easily send and receive messages within your dental practice. BlueNote takes the place of intercoms, light panels and wireless radio headsets. It loads on your existing computer network for easy installation and implementation. STEP 1: DOWNLOAD THE CLIENT INSTALLER. Download the Installer for the Client. Windows version. STEP 2: RUN THE INSTALLER.The steps to find the installer will vary depending on the browser you're using. Go to your downloads folder and run the installer. Click install, next, and finish. The client will automatically.
The text of each light, as well as its individual tone, and even the timers and quick messages can be changed to suit your style and needs, but these changes need to affect every computer in the practice to promote uniformity and prevent confusion. In other words, all Lights are in the exact same formation and play the same tones, and change color at the same times, regardless of their location in the practice.
Because System Wide Changes are permanent and affect all computers, they have been placed within the Options menu in a manner that keeps them from being accidentally altered. Watch the video or follow the steps below to learn how to make changes to your Lights.
How to Make Changes to Lights
- 1
- Click Menu and then select Preferences and then Options.
- 2
- Select the Advanced tab and then click the orange System Wide Changes button.
- 3
- Since any BlueNote client can make changes we are confirming the user understands that these changes will affect all computers.
- 4
- If you are wanting to add, change or delete Lights, then select Lights Panels. Each Light Panel can have up to 30 Lights for a total capacity of 120 Lights per system. Click on the Light you want to add, change or delete.
- 5
- Add or edit the Light text, select a tone and choose a color for the light. You can see what the Light will look like as you're programming it at the top of that Light's editor.
- You can choose the type of Light you wish to program:
- Normal - Recommended setting - the light will activate the tone and popup a single time.
- High Alert - will re-alert every minute.
- Urgent - the light will re-alert every 15 seconds.
- Adjacent to the Light name you'll also see a toggle:
- • Immediate means that the Light will activate with a single click.
- • Prompt adds a Colon to the end of the Light text. A Prompt Light will no longer immediately post; instead it will bring up the Light’s action window so that additional information may be added. You can use the copy button to save time selecting tones and colors on the next light. If you no longer want this Light, then click Delete.'
- Tone and Color
- Choose an optional Tone and a Color with the black drop-down arrows beside each of these options.
- BlueNotes
- You can 'stack' BlueNotes within any Light. If you have BlueNote tabs programmed and you want this Light to display up to four BlueNote sub-menus, select those tabs by highlighting the name of the BlueNote tab in Green. The example below displays only the unselected default 'Exam Rooms' BlueNote tab (or panel).
- The white box under 'Light' is where you'll change the Light Name.
- 6
- Save your changes, or as we call it, Publish. When you are done making changes you need to send these changes to all of the other BlueNote clients. To do this, select the Publish tab and then choose Publish.
Tip: If you want to keep all BlueNote clients updated with any changes you may make, turn on Automatic Publish at the top of the publish screen. If this option is selected then this client will need to be online any time changes are published. You will only need to set one client for Automatic Publish.
Bluenote Software Review
- I've been using this product for years and love how efficient it makes the office and how easy it is to use!
- We love BlueNote so far - we had tried a trial with another product and was very disappointed. Called local dentist in our area and they stated they use BlueNote and loved it. We were able to get it up and running in no time and have really liked the product on our trial basis.
- I would like to thank the people of BlueNote Communicator for coming up with an outstanding product. We have a very busy dental office with eight operatories. Our office employs two dentists and three hygienists. For well over a year, our in-office communication system, [a wireless light panel] was a source of complaint at our weekly staff meetings. We continued to work at tweaking the way we used it, for we didn’t know of any alternative. “We heard about BlueNote and decided to download the free trial software. It was an instant hit at our office. We knew after one or two days we were not going to practice without this program again. It seems as though our communication system continues to be a topic of conversation at every staff meeting. Only now, it is a “thank you” for purchasing BlueNote Communicator. It has greatly decreased the amount of stress in our office. Now you can look at the screen and immediately know who needs you and where you are needed. It even lets you know how long your hygienist or patient has been waiting, so that you can prioritize which room to go to next. I just wanted to take the time to let you know of the impact you have made on our practice. Thank you BlueNote!
- We LOVE Blue Note after using it for the 30 day trial. Easy to use and customize.